FLOW Wireless Scanning Workflow (Opticon Scanner)
The instructions below are for merging images and data into FLOW using an Opticon Scanner which can be purchased online for around $100
A video describing this process can be found here
Import data into FLOW before photo day to generate a record for each subject
Including extra blank records for new subjects that might not be present on the roster
Instructions for importing a CSV can be found in the Creating a Project and Importing Data from a CSV tutorial
Turn on the preference for wireless scanning
Click Preferences at the top right of the screen and then on Capture
Choose the Image Meta Data tab and check on Enable Image Importer in Capture then click save.
Navigate back to Capture for the project
There will now be an Import Images button at the top of the Hotfolder area on the left of the screen.
Ensure the Opticon Scanner is Setup to Scan Properly
Plug your scanner into your computer
The Opticon scanner suggested comes packaged with a simple companion application which allows you to specify options for the data file.
The only required information is:
The barcode scan itself
The time of each scan and the date
In order for FLOW to successfully process your scans, the following formatting rules should be followed:
A .txt file using a comma delimiter
Field 1 is the barcode data
Field 2 is the Time
Field 3 is the Date
No Additional fields present
Date format is yyyy-mm-dd
Time Format is hh:mm:ss
No spaces between comma and data
Printing Subject Barcodes / Camera Cards
Click on the Reports tab
Choose Subject Barcodes as your report type and then your desired layout (10-Up is the standard configuration allowing the purchase of perforated sheets from the lab for home printing).
Depending on your workflow, you may wish to add the teacher name, grade or other fields for organizational purposes.
Photo Day Workflow
Before you photograph any subjects, it is VERY IMPORTANT that you sync the time setting between your camera and your barcode scanner
To sync, be sure that you have cleared all prior data from your scanner and all images from your camera.
Scan any available barcode from your job and immediately (within 2 seconds) take a photo with your camera.
This initialization must be done as the very first scan and photo and will be used by the software to calculate the timing of all future subjects for matching purposes.
*Note - When bringing your photos in to FLOW after picture day, your initialization photo will show matched with whichever barcode was scanned during this step You may prefer to create a fake initialization subject in FLOW when printing your barcodes for this purpose.
On photo day, organize your subject cards in the way that works best for your workflow
Organize by teacher and give to the school ahead of time, have an assistant prepare each class as they arrive, etc
As each subject approaches the camera:
Scan their subject card barcode using your wireless scanner.
Take as many photos as necessary to capture a great image.
Repeat this process throughout the entire job: scan barcode of the subject one time, and then take photos. Scan next subject’s barcode and then take photos.
FLOW Matching Workflow (merging images and data in FLOW)
Back at the studio, you will retrieve the barcode scan data and match your images in FLOW
Plug your scanner into your computer
Using the accompanying application, click Save to File...
Select a folder location to save the scan data
Click Get Barcodes to generate a txt file using the settings listed in Job Preparation above
Place your .txt file in a folder along with all of the images from each camera used during the shoot
If there are multiple scanners and cameras they should be kept separate and you will repeat the import steps below for each set of data and images
In FLOW on the Capture section within the Hotfolder panel, Click Import Images and choose the folder containing your .txt file and images
The software will now sort and assign your photos by comparing the scan times of the data and the timestamps of your jpeg files.
After import, you should see the images successfully merged in your FLOW project.
If repeat the above steps for each camera/scanner used during the shoot